352-350-1655

Calvary Chapel Villages

Privacy Policy

Effective Date: January 1, 2026 | Last Updated: April 23, 2026

Welcome to Calvary Chapel Villages (“we,” “us,” or “our”). We are committed to protecting the privacy and personal information of our congregation, visitors, and website users. This Privacy Policy explains what information we collect through our website, how we use it, and your rights regarding that information.

By using our website, you agree to the practices described in this policy. If you have questions, please contact us using the information provided at the end of this document.

1. Information We Collect

Information You Provide Directly

We collect personal information when you voluntarily submit it through our website, including:

Online Giving & Donations:

  • Name, email address, mailing address, and phone number
  • Payment card or bank account information (processed securely through a third-party payment processor)
  • Donation amounts and frequency

Event Registration:

  • Name, email address, and phone number
  • Number of attendees and any special accommodations requested

Newsletter & Email Signup:

  • Name and email address
  • Communication preferences

Prayer Requests:

  • Name (if provided) and the content of your prayer request
  • Prayer requests may be shared with our pastoral staff and prayer team only

Children’s Ministry:

  • Child’s name, age, and grade
  • Parent or guardian name, contact information, and emergency contacts
  • Health or allergy information relevant to participation

Information Collected Automatically

When you visit our website, we may automatically collect certain technical information, including:

  • IP address and browser type
  • Pages visited and time spent on the site
  • Referring website or search terms used to find us
  • Cookie and tracking data (see Section 7 below)

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To process and acknowledge donations and issue tax contribution statements
  • To register you for events, classes, or ministry programs
  • To send newsletters, announcements, and event reminders you have opted into
  • To facilitate prayer and pastoral care
  • To ensure the safety of children enrolled in our ministry programs
  • To respond to inquiries and provide support
  • To improve our website and communications
  • To comply with legal and financial record-keeping obligations

We will not use your information for purposes beyond those listed here without first obtaining your consent.

3. How We Share Your Information

We respect your privacy and do not sell, rent, or trade your personal information to third parties. We may share information only in the following limited circumstances:

Service Providers:

We work with trusted third-party vendors who help us operate our website and ministry. These include:

  • Payment processors (e.g., Stripe, PayPal, or similar) for secure donation processing
  • Email marketing platforms (e.g., Mailchimp or similar) for newsletters and announcements
  • Website analytics providers (e.g., Google Analytics)

These vendors are contractually required to protect your information and may only use it to provide services on our behalf.

Ministry Use:

Prayer requests may be shared with our pastoral staff and designated prayer team members. Children’s information is shared only with authorized ministry volunteers and staff.

Legal Requirements:

We may disclose information if required by law, court order, or when we believe disclosure is necessary to protect the safety of any person or to investigate fraud.

4. Children’s Privacy

We take the privacy of children seriously. Our website may collect personal information about minors in connection with children’s ministry programs (e.g., vacation Bible school, youth group, nursery registration).

  • We collect children’s information only from a parent or legal guardian
  • Children’s information is used solely for the safe and effective operation of our ministry programs
  • We do not knowingly allow children under 13 to independently submit personal information on our website without parental consent, in accordance with the Children’s Online Privacy Protection Act (COPPA)
  • Parents may request to review, update, or delete their child’s information at any time by contacting us

If you believe we have inadvertently collected information from a child without proper parental consent, please contact us immediately.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law. Specifically:

  • Donation records are retained for a minimum of seven (7) years for tax and legal compliance
  • Membership and ministry records are retained as long as you are connected to our church
  • Event registration data is typically deleted within one (1) year after the event
  • Newsletter subscription data is retained until you unsubscribe
  • Prayer request submissions are handled with pastoral discretion and not retained indefinitely

You may request deletion of your data at any time (subject to legal retention requirements) by contacting us.

6. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Secure (HTTPS) encryption on all web pages where personal information is submitted
  • Third-party payment processors that are PCI-DSS compliant — we do not store full credit card numbers
  • Restricted access to personal information among authorized staff and volunteers

No method of data transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security. In the event of a data breach that affects your personal information, we will notify you as required by applicable law.

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to improve your browsing experience and analyze website traffic. Cookies are small text files stored on your device.

We may use the following types of cookies:

  • Essential cookies: Required for basic website functionality
  • Analytics cookies: Used to understand how visitors use our website (e.g., Google Analytics)
  • Functional cookies: Used to remember your preferences

Our website may also include embedded content from third parties — such as YouTube (for sermons), social media plugins, or maps — which may set their own cookies. We do not control third-party cookies.

You can control or disable cookies through your browser settings. Note that disabling cookies may affect the functionality of some parts of our website.

8. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request that we correct inaccurate or incomplete information
  • Deletion: Request that we delete your personal information (subject to legal retention requirements)
  • Opt-Out: Unsubscribe from our newsletter or email communications at any time by clicking the “unsubscribe” link in any email or by contacting us directly
  • Data Portability: Request that we provide your information in a portable format

California residents may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected and the right to opt out of the sale of personal information. We do not sell personal information.

To exercise any of these rights, please contact us using the information in Section 10.

9. Links to Third-Party Websites

Our website may contain links to third-party websites (e.g., social media platforms, online giving portals, or event platforms). This Privacy Policy does not apply to those external sites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the “Last Updated” date at the top of this document. We encourage you to review this policy periodically. Continued use of our website after changes are posted constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact us:

Calvary Chapel Villages

13563 County Road 101

Oxford, FL 34484

Phone: 352-350-1655

Email: info@ccvillages.org

Website: https://ccvillages.org

We will respond to all inquiries within a reasonable time, typically within 7 days.